Payroll sits at the heart of every business owner’s employee relations. Get it right and you have happy staff but get it wrong and you can seriously harm the employee relationship. Payroll is highly technical, time-pressured and requires constant communication. It is often underestimated how complex it is to run and manage payroll correctly and effectively. Payroll is a monthly, real-time, tax assessment and it is crucial to understand the financial implications of this process; from salary sacrifice to maternity pay, from sick pay to workplace pensions – the scope for errors is huge.

Managing payroll effectively requires excellent administration, technical know-how, the right software and effective communication. Getting it wrong can make running an effective payroll system in-house far more expensive than originally envisaged. So why take on the burden, worry and risk?

Visionary Accountants have completely taken the pain out of the payroll process allowing us to focus on running our business. Their specialist knowledge of the technicalities of payroll including pension auto-enrolment has given us the confidence that we are complying with government requirements without us becoming experts ourselves.

Mike Brown
Clout Partners Ltd, London

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Here at Visionary Accountants we have been delivering managed payroll services to businesses in the UK; including St Albans, Welwyn Garden City, Hemel Hempstead and Watford, for over 10 years. Our expert payroll team manage the process from data migration and set-up through to the completed monthly payroll delivery for your business and employees.

Why Outsource your Payroll?

Outsourcing your payroll process to an accountancy firm frequently proves to be more than just cost effective. Outsourced payroll also provides the expertise needed to ensure tax and legal compliance, along with advice from employee status changes through to the implications on the management accounts. Outsourcing payroll simply frees up your time to concentrate on running your business.

Payroll System Review and Transfer

When moving your payroll to Visionary, your existing data will either be uploaded via a compatible data file transfer or manually inputted in to our specialist payroll software. All of your employee data is thoroughly reviewed and checked before going live. This eye for detail ensures that no existing issues or errors are transferred to the new system without being resolved first.

Our process includes statutory compliance:

  • National Minimum Wage
  • National Living Wage
  • Apprentices
  • NIC Categories
  • Automatic Enrolment

As part of our checking procedures, where applicable, we run a parallel month between the existing system and the new system to ensure employees receive their current payments and fine tune the new system to deliver a smooth, error free transition.

Data Security

We provide peace-of-mind to our clients ensuring that payroll and employee data entered is encrypted and secured to deliver privacy and protection at all times. Visionary adheres to all the GDPR regulations for personal data protection.

Working remotely via the specialist online system “OpenSpace” your data is only accessed via a secure portal, password protected and encrypted. To speed up the processes, OpenSpace also provides the facility to offer electronic signatures for payments.

We also provide e-payslips to our clients’ employees which are uploaded to a secure online portal giving them individual access to all their historical pay information.

Auto Enrolment Pensions

During the onboarding process we ensure that the Auto Enrolment for pensions is reviewed, completed where necessary and that your staff are registered. We can also provide assistance with any additional pension schemes that are existing over and above the statutory pension scheme.

We are able to send letters to all staff to provide them with details of their pension enrolment, along with Monthly Assessments and Contributions provided to the Employer. We also upload contributions direct to the Pension Provider on behalf of the client.

Monthly Payroll Reporting

We can arrange a regular meeting to cover the latest details affecting the payroll, such as; arranging holiday pay or increases for individual salaries, as well as discussing any other changes that may have arisen. Our reporting will dovetail into the management accounts to ensure you have a clear and accurate picture of your company’s finances.

Advice and Communication

We strive to maintain an open line of communication with our clients / employers to help them manage any queries or questions they may have regarding their payroll, for example tax codes, salary sacrifice schemes, pension deductions, auto enrolment, P11D taxable benefits or statutory deductions. This helps you and your staff have a clear understanding of their pay and current tax status.

If you are thinking of changing your current payroll and would like to discuss how Visionary Accountants can help you, please call our team of Payroll and Pensions experts on 01727 730550 to arrange your FREE initial consultation. We will also be happy to meet with you at your offices to discuss your business individual requirements.

Alternatively, you can simply complete the form below and we will give you a call.

Arrange your FREE initial consultation

Our team of Accounting & Bookkeeping experts will be happy to meet with you to discuss your business requirements. Complete the form below or call 01727 730550 to arrange your FREE initial consultation.

Visionary Accountants
Established in St Albans since 2008 –

99% Client Retention for recurring services

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